Employment Type: Part-time
Company: Muddy Creek Lutheran Church
Contact: Pastor Chavis(717) 336-2770pastor@mclchurch.org
POSITION SUMMARY
The Church Administrator is an hourly part-time position (approx. 20 hours a week) hired by the Church Council and the Pastor with day-to-day supervision by the Pastor. The Church Administrator provides comprehensive administrative support to the Pastor, Church Council, and the staff, and plays a crucial role in managing the smooth operation of the church and church office, managing administrative and financial management tasks, and facilitating effective communication both internally and externally. This position requires exceptional organizational and interpersonal skills, as well as the ability to handle sensitive information with the upmost confidentiality.
KEY RESPONSIBILITIES
Administrative Support
• Manage church office operations, including phones, correspondence, and scheduling.
• Prepare and distribute weekly bulletins, monthly newsletters, announcements, and other church communications.
• Maintain church calendar, coordinate facility use, and assist with event planning.
• Draft and forward correspondence, reports, and meeting minutes as needed.
• Maintain filing systems, databases, and records (membership, attendance, giving, baptisms, etc.).
Financial & Office Management
• Assist with basic bookkeeping, donation records, and financial reporting (in coordination with treasurer/finance team).
• Order and maintain office supplies and equipment.
• Process invoices, expense reports, and reimbursements as directed.
Congregational Support
• Serve as the first point of contact for visitors, members, and community inquiries.
• Support ministry leaders with administrative needs for programs, classes, and events.
• Manage prayer requests and update communication lists.
• Protect confidentiality of sensitive information.
Communication & Technology
• Update church website and social media with announcements and events.
• Assist with multimedia presentations and worship service materials.
• Coordinate church-wide communication via email, phone trees, or text systems.
REQUIREMENTS
• Strong organizational and time management skills.
• Ability to maintain confidentiality and professionalism.
• Minimum 5 years’ recent Administrative or Office Management experience
• Successful completion of PA Child Protection Background Clearances/Screenings (to be repeated at regular intervals).
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and financial management software.
• Friendly, welcoming demeanor with strong interpersonal skills.
PREFERENCES
• Experience drafting Standard Operating Procedures
• 2+ years’ experience with website/social media management
• Previous employment with nonprofit or church setting