Support Staff IV – Facilities

Full-time Position, Available on: 2022-06-22

The Chester County Facilities department is seeking an individual to provide intermediate administrative support and front desk reception.

This position requires a clerical background with intermediate levels of proficiency in Microsoft Office and Outlook. Excellent communication skills are required for daily interaction with all county staff and the public. The ideal candidate must have strong organization, computer and typing skills. Responsibilities include general clerical duties, daily monitoring of department’s email, processing identification badging needs, and coordinating room reservation requests as well as other tasks as may be needed.

Essential Duties
Essential duties, tasks and accountabilities will vary by department and may include the following:

Receptionist/customer service duties (answer phones, make outgoing calls, direct calls, greet visitors).
Typing and data entry (prepare and distribute lists, transcription, maintain statistical data, proofreading).
Clerical duties (fax, copy, print, etc.).
Maintain databases, logs and spreadsheets.
Sort and distribute incoming mail.
Maintain and order supplies.
Filing and indexing (locate and pull files, re-file, update and maintain records).
Perform special projects as assigned (e.g., research, training, run errands, etc.).
Perform other duties, tasks and office functions, as required (e.g., attend meetings, facilitate meetings, etc.).

Qualifications/Preferred Skills, Knowledge & Experience
High School Diploma or General Education Degree (GED).
Minimum of one year of general office experience.
Intermediate skills in using a personal computer and various software packages
Excellent verbal and written communication skills.
Strong typing skills (minimum of 50 wpm).
Ability to use office machines (fax, copier, calculator, etc.).
Strong interpersonal skills.
Strong grammar and spelling skills.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to work as part of a team.
Ability to interface effectively with all levels of county management.
Preferred Skills:
Associate’s degree from an accredited college or university with courses in Office Administration, or equivalent combination of education and experience.
Excellent ability to establish priorities, work independently, and proceed with objectives without supervision.
Customer service experience.
Ability to establish priorities and carry tasks to completion.
Strong ability to handle and resolve recurring problems.
Ability to multi-task.
Accurate and detail oriented.
Ability to follow office protocol.
Strong knowledge of county policies and procedures.
Ability to use common sense understanding to carry out written or verbal instructions.
Additional Information
Computer Skills:
To perform this job successfully, an individual should have:

Intermediate Microsoft Office skills
Intermediate Word skills
Intermediate Excel skills
Intermediate Access skills
Intermediate PowerPoint skills
Intermediate Outlook skills (Email and Calendar)
Intermediate Internet skills (for research purposes)
PeopleSoft Financial and/or HR skills or the ability to learn PeopleSoft

Company: Chester County

313 W. Market St.
West Chester, PA 19380

Contact: Tony Igneczi
(610) 344-6220