ASSISTANT PROJECT MANAGER – CONSTRUCTION

Full-time Position, Available on: 2023-03-30

The Assistant Project Manager (APM) supports the day-to-day project management operations on projects and bids. The Project Manager (PM) is responsible for managing and coordinating the necessary documentation throughout the entire project lifecycle and will work closely with the APM to see that project requirements are met. The APM is responsible for reviewing and tracking submittals, shop drawings, RFI’s (Request for Information), drawing logs, inspection reports, contracts, purchase orders, change orders, and insurance certificates. The documents will be organized and tracked through the company’s internet based program, Procore, or through Microsoft Office tools such as Excel and Word. The APM may also be responsible for coordinating meetings, writing and distributing meeting minutes, updating revised drawings and managing the close-out documents on a project.

The APM must have strong written and communication skills and will interface regularly with the Project Managers and office staff. They must have very good organization and time management skills working with multiple project managers. Priorities for the APM will be determined on a project by project basis by the leadership team.

DUTIES & RESPONSIBILITIES

• Organize, document, and track project information such as RFI’s, (Request for Information), submittals, shop drawings, change orders, and other project information related items.

• Coordinate meetings and write meeting minutes for distribution.

• Provide timely and accurate feedback to the Project Managers on the status of the project documents. Contact subcontractors, vendors, and design firms to see that the information is provided and returned in a timely fashion. Possess the ability to verify that the information provided meets the job specifications.

• Insure that all subcontractor agreements are sent, signed, and filed in a timely manner. Make sure that they are well organized and a copy of the scopes are provided to the field.

• Send out bid invitations developed by the PM and reach out to subcontractors to confirm their interest and understanding of the bid.

• Assemble proposals and bid information as required. Prepare company experience information, resumes, references, marketing, etc.

• When applicable, provide effective website information updates.

• Set up document tracking logs and update on a regular basis.

• Manage electronic files on the server. See that all PM’s are using the file system correctly and per the company format.

JOB IMPACT

The APM’s position is a critical role for the Project Managers and Office Manager. A key to a successful project is managing and sharing important information. The APM will assist the PM to see that all project tasks are done systematically, accurately, professionally, and in a timely manner.

JOB QUALIFICATIONS

Education – Bachelor’s degree in applicable field or equivalent (two years of experience in a related field).

Experience – Experience in entry level project management and a professional office environment.

Skills –
• Ability to handle multiple and changing priorities concurrently; good organizational skills.
• Ability to work with practical problems and deal with many variables.
• Ability to interpret instructions received in written, oral, diagram or schedule forms.
• Ability to communicate in written and grammatically correct methods.
• Ability to use computers and be proficient at typing.
• Ability to identify critical issues and implement appropriate solutions.
• Ability to communicate clearly and on a consistent basis with multiple project managers.

Company: Burkey Construction

506 Morgantown Road
Reading, PA 19611

Contact: Lauren Korejwo
lkorejwo@burkeyconstruction.com
(484) 797-3503